Exantur
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Built for professional coaching

Coaching, organized.

A workspace built for the practice of professional coaching.

Exantur gives coaches and coaching organizations a single, integrated workspace to manage client relationships, deliver structured coaching programs, document sessions, track goals, run accountability, and engage coachees between sessions through check-ins and a dedicated portal. Designed for professional coaching practice, not adapted from a generic project management tool.

EU data residency · GDPR-compliant · Row-level security

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What Exantur is

Coaching is relational work. The conversations between coach and coachee - the careful listening, the precise question, the long pause before something important surfaces - are where change happens. But coaching is also operational work, and the operational dimension is underestimated by almost every tool built for it. Between coaching conversations, there are program structures to establish and maintain. There are session notes to capture in a form that is retrievable and useful, not buried in a word processor under a client's first name. There are goals to track across weeks and months, accountability commitments to follow up on, check-ins to send, documents to organize, assessments to review, and the accumulated evidence of change to make visible to the coachee who is living through it. Most professional coaches manage all of this across an improvised collection of tools: a spreadsheet for client contact information and status, a word processor full of session notes organized by date, a chat application for check-ins, a calendar tool for scheduling, and email threads for everything that does not fit anywhere else. This improvised stack works, after a fashion. But it fails in ways that matter: notes become siloed and hard to search, accountability items fall out of view between sessions, the history of a coaching relationship becomes impossible to scan in the minutes before a session begins, and the coachee has no visibility into their own journey beyond what they can reconstruct from memory. Exantur exists to replace this improvised collection with a single, integrated workspace built specifically for the professional practice of coaching - one where the structure of the tool reflects the structure of the work.

Everything your practice needs, in one place

The operational side of coaching, handled - so your attention stays on the conversation.

Client management

Every coaching relationship in Exantur begins with a client record that holds contact information, current status, coach-private notes, the programs the client is enrolled in, an assigned coach within the organization, and a complete history of all the work done together. At a glance, a coach can see which clients are currently active, when each client's last session was, what accountability items are outstanding, and how recently a check-in was submitted. Clients can be searched by name and filtered by status. When a coaching relationship pauses or concludes, the client record persists as a complete account of the engagement - available for review, for handover to another coach, or as a reference if the relationship resumes at a later date.

Programs and sessions

Coaching programs are the primary containers for structured coaching engagements in Exantur. A program holds a name, a description, a start date, a planned end date, and an optional planned session count. Within each program, session records accumulate over time: each recording the date, duration, format or location, and a structured set of notes across observations, insights, breakthroughs, and action points. Free-form session content is also supported. Coach-private notes are stored separately and never exposed through the coachee portal. Over the course of a program, session records build into a complete documentary history of the engagement - searchable, reviewable, and available as context for every session that follows.

Accountability

Accountability is one of the most reliable mechanisms through which coaching produces lasting behavioral change. When a person has stated a commitment clearly, agreed on a timeline, and knows they will account for it in the next session, the probability of follow-through increases substantially. Exantur builds accountability into the coaching relationship as a native feature rather than something managed separately. Accountability items are created for a client, assigned a due date, and given a completion status. They are not attached to a single session - an item created in session two remains visible and tracked in sessions three, four, and five until it is marked complete or explicitly closed.

Check-ins between sessions

The work of coaching does not only happen during sessions. The reflection, the practice, the integration of new perspectives into daily behavior - this happens between sessions, in the ordinary territory of daily life. Check-ins are Exantur's tool for supporting this inter-session work. A check-in is a short, focused reflection that a coachee completes through their portal, responding to questions about their current state, progress on active goals, and other dimensions the coach considers relevant to track continuously. Coaches design the check-in format - using standard question sets or building custom sequences specific to a client's coaching journey.

Goals and progress

Goals in Exantur are attached to a client and can be associated with a specific program. Each goal has a description, an optional target date, a coach-assessed progress rating, and optionally a coachee self-rating - capturing both the coach's professional assessment of progress and the coachee's own experience of it. Goals can be updated as the coaching work develops. The record of how a goal was initially stated, how the coachee's relationship with it changed over time, and what the eventual outcome was forms part of the coaching history and a source of insight into the coachee's development.

Assessments

Exantur includes structured assessment tools that coaches can deploy with coachees as part of their work. These include a DISC-style behavioral profile assessment and a Wheel of Life exercise - two of the most widely used frameworks in professional coaching. Coachees complete assessments through their portal. Results are immediately available to the coach and become part of the coaching record, available as a reference point across the full engagement.

Documents and assignments

Coaches regularly share materials with coachees: frameworks to read, worksheets to complete between sessions, assignment briefs, reflection prompts, and supporting resources. In Exantur, all of these can be uploaded to a client's document library and made available through the coachee portal. Coachees can also upload documents - completed worksheets, written reflections, or materials they want to bring into the coaching conversation. All documents are stored securely, organized by client and program, and accessible throughout the engagement.

Coachee portal

The coachee portal is the part of Exantur that coachees interact with directly. Every coachee receives access to a portal through which they can see their own coaching journey: their active programs, the goals they are working toward and current progress on each, their check-in history, outstanding accountability items, documents and assignments their coach has shared, and their assessment results. The portal is designed to make the coachee an active participant in their coaching journey.

Privacy and trust by design

EU data residency

GDPR-compliant

Row-level security

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