Coaching admin-time audit

This audit turns a vague sense of being busy into a concrete weekly figure. You enter how often you do each admin task, such as scheduling sessions, chasing no-shows, writing up notes, sending invoices and following up on payments, and the calculator multiplies your counts by typical per-task minutes. The result is an estimate built entirely from your own numbers, so it reflects how your practice actually runs rather than an outside average.

Read the total as a starting point for questions, not a verdict. If one line item is quietly eating a large share of your week, that is usually where a small change repays itself fastest. Try adjusting a count to see what happens if you batch a task, reduce repeat data entry or cut one hand-off, and watch how the estimated time moves.

Every hour spent on administration is an hour not spent with clients or on the parts of the work that grow your practice. Seeing the figure in plain minutes makes that trade-off visible and easier to act on. Keeping notes, records and documents in one workspace is one practical way to shrink much of that load over time.