Coaching break-even calculator

Break-even is the quiet line every practice needs to know: the number of sessions each month that simply covers your costs. This calculator finds it by weighing your fixed costs against what each session contributes after its own variable cost. Everything below that line is unpaid work; everything above it is profit.

Knowing the figure changes how you read your calendar. A month is no longer just busy or quiet; it is above or below break-even, which tells you whether to protect delivery or focus on filling the schedule. It also reframes no-shows, because every missed session above the line is profit lost, which is why automatic reminders and a clear cancellation policy pay for themselves so quickly.

Recalculate whenever your costs shift, such as a new subscription, a rent change or a rate increase. A break-even number that stays current gives you an early warning long before a slow month becomes a cash problem, and a clear target on the months when you have room to grow.