No-show cost calculator

A single missed session rarely feels like much. Across a year, though, no-shows are one of the largest and most invisible leaks in a coaching practice. This calculator turns that leak into a number: it multiplies your session price by how often clients fail to show, projects it over twelve months, and estimates how much of that revenue automatic reminders could recover.

The recovered figure matters because reminders are close to free. A 24-hour and 1-hour reminder cycle costs almost nothing to run, yet it removes the most common reason sessions are missed, which is simple forgetfulness rather than a client dropping out. Recovering even part of your no-show losses is usually the cheapest revenue available to you.

Use the result two ways. First, as a baseline to measure against once reminders are in place. Second, as a prompt to tighten your cancellation policy: a clear notice window plus an automated nudge protects both your income and your calendar without any awkward chasing.